Online Data Privacy and Security
Please note that privacy and confidentiality issues are addressed in an Agreement between the Client and Doc Events.
Client privacy, and the privacy of the client’s registrants,are of the utmost importance to Doc Events. Because we capture important information about registrants, we feel that the client should fully understand the terms and conditions surrounding the capture and use of that information. This Privacy Statement discloses what information Doc Events gathers, how we use it, and how to correct or change that information. We are committed to safeguarding client privacy online. Please read the following policy to understand how the personal information of registrants will be treated.
- Collection of Registrant’s Personal Information
In its course of business, Doc Events collects personal information from its client’s registrants. This information includes contact information, such as their name, company name, address, phone number, and e-mail address, and financial qualification and billing information, such as billing name and address, and credit card number. In addition to contact and financial information, we also collect demographic information, such as registrant preferences. We collect most of this information when attendees register for client events. Upon registration, registrants lose their anonymity and receive a password in order to take full advantage of the many features Doc Events offers.
When attendees register for an event, they agree to the release of their registration data to the owner of that event. Third-Party Vendors or sponsors or links on the owner’s website may collect personally identifiable information about the registrants. Doc Events is not responsible for the privacy practices or the content of these parties. The client will need to check the policy statement of the Third-Parties to understand their policies. Clients and registrants who access the linked sites may be disclosing their private information. It is the responsibility of the user to keep such information private and confidential.
- Use of Personal Information.
The primary goals in collecting personal information are (1) to provide registrants with a customized experience on the client’s website, and (2) to obtain information for the client’s logistical and strategic needs. Doc Events neither uses registrant personal information for its own purposes nor controls the information it collects. We do not review, share, distribute, print or reference any registrant data except as required by law or for the limited purpose of resolving a problem, support issue, or suspected violation of the subscription agreement.
- Sharing information.
As a general rule, Doc Events does not disclose any personally identifiable information except when we have permission by the client or under very limited special circumstances. If registrants opt to receive information from third parties, the client, not Doc Events, will share the registrant’s name, e-mail address and other data as authorized.
- Collection, Use, and Distribution of Registrants’ Information.
If registrants indicate that they do not object to offers regarding products and services, the client may e-mail or contact them for those purposes.
- Accessing, Updating and Deleting Registrant Information.
The client determines whether registrants may edit their information. The client can give its registrants the ability to access, update or delete their information at any time by using their user names and passwords, or the client can prohibit any changes made by registrants, or any combination in between.
- Protection of Personal and Financial Information.
Keeping personal and financial information private is vitally important to us. Doc Events will not sell, lease or rent the personal or financial information of a client’s registrants.
Please note that there are several places where registrants can transmit credit card or checking information in order to complete registrations or for verification purposes. Any time a credit card number or checking information is requested, we transmit that information in an encrypted format. This is also the case with SSNs, Driver’s License Numbers, Gender and Passport Numbers. We use industry-standard SSL (secure socket layer) encryption. In order to process a credit card or checking transaction authorized by a registrant, as part of e-commerce practice, Doc Events uses a third-party intermediary to manage the credit card processing. This intermediary is solely a link in the distribution chain, and is not permitted to store, retain, or use the information provided, except for the sole purpose of credit card processing.
- Security precautions to prevent loss, misuse or alteration of Registrant information.
The registrant’s personal information and profile are password-protected so that only the client and the registrant have access to this personal information. The registrant may edit their Information and profile by using their User ID and password, provided by the client. We recommend that the client refrains from divulging passwords to anyone and urges registrants to do so as well. Doc Events will never ask a client for a password in an unsolicited phone call or in an unsolicited email and if a client forgets their password we will reset it. Also we urge clients to remember to sign out of their accounts and to close their browser windows when they have finished working with Doc Events. This is to ensure that others cannot access the information, especially if the computer is shared with another or if the computer is used by the public, like at a library or Internet cafe. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect registrants’ personal information, we cannot ensure or warrant the security of any information transmitted to us, and registrants do so at their own risk.
- Important note about Online Privacy.
Please keep in mind that whenever registrants voluntarily disclose personal information online — for example on message boards, through email, or in chat areas — that information can be collected and used by others. In short, if a person posts personal information online that is accessible to the public, they may receive unsolicited messages from other parties in return. Ultimately, the user is solely responsible for maintaining the secrecy of any passwords and/or any account information.
- Changes to This Privacy Statement
We will occasionally update this privacy statement to reflect changes in our services and customer feedback.