PRIVACY POLICY

DOC EVENTS LLC (”DOC EVENTS”, “we” or “us”) respects your privacy and is dedicated to protecting the privacy of those persons (“You”) participating in events organized by DOC EVENTS – on behalf of its clients and using the DOC EVENTS associated services, including without limitation customer care services (“Services”). This Privacy Policy helps you to understand what Personal Information (as defined below) and non-personal information We collect, and how We use it. This Privacy Policy applies to the processing of Personal Information and non-personal information in connection with the Services and you should read this document before receiving or using our Services.

 

Definition of Personal Information

“Personal Information” refers to information, which allows you to be directly or indirectly identified as an individual person, including without limitation your name, last name, street address, city, state, and zip code, phone number, email address, social security number, tax , license number, national provider identifier, and state license number.

 

Personal Information we collect

On behalf of our clients, we generally collect Personal Information when you participate in events organized by DOC EVENTS for the purpose of providing our Services. You or a third party acting on your behalf may give us your Personal Information by (i) filling in forms or by corresponding with us by mail, phone, email or otherwise in connection to the Services; (ii) directly interacting with us; (iii) interacting with our website at https://www.doc-events.com or other through other online registration on web sites managed by DOC EVENTS for the purpose of providing our Services.
We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

 

Processing Personal Information

DOC EVENTS collects and process your Personal Information for the purposes described in this Privacy Policy and of providing the Services in connection to events organized by us and other services at your request as the case may be, including confirmations, invoices, and other communications related to the Services, as well as communicate with you about promotions and news about services offered by DOC EVENTS. We may also use your Personal Information (i) to perform a contract we are about to enter into or have entered into with you, such as for providing the Services or other services; (ii) where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights provided under applicable laws do not override those interests; and (iii) where we need to comply with a legal or regulatory obligation arising out of applicable laws.

 

Personal Information Storage

DOC EVENTS may store your Personal Information in our database, including without limitation cloud or non-cloud database/servers, personal computers used by DOC EVENTS, including without limitation its employees, agents, representatives or independent contractors.

 

Personal Information Disclosure

DOC EVENTS will not disclose your Personal Information to third parties, unless: (i) such third parties are providing us with solutions or services in connection with use, processing, collection or storage of Personal Information; (ii) we are asked to respond to a subpoena or a request by law enforcement; (iii) such third parties’ disclosure is reasonably necessary to protect or enforce our legal rights. DOC EVENTS is not liable for the acts and omissions of these third parties with whom we may share Personal Information in accordance with the terms of this Privacy Policy. DOC EVENTS has right to share your Personal Information in connection with any merger, sale of our assets, or a financing or acquisition of all or a portion of our business.

 

Protection of Personal Information

DOC EVENTS implements physical, technical, and administrative measures to prevent unauthorized access to or disclosure of your Personal Information, to ensure the appropriate use of Personal Information, and otherwise safeguard your Personal Information. Our team regularly reviews and improves our security practices to help ensure the integrity and safety of our database and systems where we store Personal Information. These practices may include password protection, granting the access to stored Personal information only to persons working at DOC EVENTS or DOC EVENTS partners who are expressly authorized by DOC EVENTS, and other security practices in accordance with appropriate industry standards. Although we make efforts to store Personal Information in a secure operating environment that is not available to the public. We cannot guarantee the absolute security of such Personal Information during its transmission or its storage on our database or systems. There may be factors beyond our control that may result in unauthorized access to or disclosure of Personal Information. DOC EVENTS will post a notice on our website at https://doc-events.com.or provide you with prompt notice in the event a material security breach may endanger your privacy or Personal Information.

 

 

Children’s Privacy

DOC EVENTS is committed to protecting the privacy of children as well as adults. Our Services are not designed for, intended to attract, or directed toward children under the age of 18. A parent or guardian, however, may provide Personal Information related to, his or her child who is under the age of 18 in connection to the Services. The parent or guardian assumes full responsibility for ensuring that such Personal Information that he or she provides to us about his or her child is kept secure and that the information submitted is accurate. Except where otherwise expressly indicated we do not knowingly collect or store any Personal Information from children under the age of 13. If a parent or guardian becomes aware that his or her child who is under 18 has provided us with Personal Information without their consent, he or she should contact us immediately at privacy@docevents.com, and we will delete such Personal Information within a reasonable time.

 

Privacy Rights

You are entitled to the following rights as to your Personal Information. Please note that any right described below applies only to information you provided us in connection to the Services.

1. Right to access, correct and object: you may contact us and we will inform what Personal Information We have collected and processed regarding you and the purposes such Personal Information are used for. You have the right to have corrected any incorrect, incomplete, outdated, or unnecessary Personal Information stored about you by contacting us in accordance to the terms set forth in this Privacy Policy. You may object to or ask us to suspend certain use of Personal Information, if such Personal Information are processed for other purposes than purposes necessary for the performance of our Services or for compliance with a legal obligation.

2. Right to deletion and restriction of processing: you may ask us to delete or remove your Personal Information from our systems that: (a) is no longer necessary in relation to the purposes for which it was collected or otherwise processed; (b) was collected in relation to processing to which you previously consented, but later withdrew such consent; or (c) was collected in relation to processing activities to which You object, and there are no overriding legitimate grounds for our processing. You may also ask to restrict the processing of your Personal Information if one of the foregoing condition applies. If your request is in compliance with one of the foregoing condition for deletion or removal or restriction of processing set forth hereunder, we will comply with your request as soon as reasonably possible.

3. Right to data portability: you have the right to receive Personal Information you requested access to hereunder in a structured, commonly used and machine-readable format.

4. Right to transfer: you may request the transfer of your Personal Information to you or to a third party. We will provide to you, or a third party you have expressly indicated, your Personal Information in a structured, commonly used, machine-readable format.

 

Changes to the Privacy Policy

DOC EVENTS reserves the right to change this Privacy Policy from time to time at our sole discretion. We will inform you of any significant change of this Privacy Policy by email or by posting an announcement on our website at https://doc-events.com.

 

Contact Information

If you intend to exercise any privacy right described in this Privacy Policy or have any questions concerning this Privacy Policy, please contact us at privacy@docevents.com.

Effective Date: November 18, 2019
Last Modified Date: December 3,2019